MARKETING ADMIN HEAD OFFICE

Campaign Coordination & Timeline Management

• Build and maintain campaign timelines, including milestones, deadlines, and deliverable handoffs.
• Track weekly campaign progress, flag delays, coordinate solutions, and keep the Director informed.
• Coordinate campaign rollouts across properties, including asset delivery and readiness checks.
• Ensure clear communication and smooth handoffs between creative teams, properties, and agencies.

Internal, Vendor & Agency Coordination

• Coordinate briefs, contracting, progress updates, and deliveries with photographers, designers, production agencies, and media vendors.
• Track responsibilities, deadlines, and deliverables against agreed briefs.
• Check vendor invoices against purchase orders, flag discrepancies, and coordinate with Finance.
• Maintain updated vendor contact lists and rate sheets for the team.

Content Calendar & Task Tracking

• Maintain the master content and campaign calendar, including upcoming launches and property schedules.
• Keep project trackers current so stakeholders have a clear view of progress and priorities.
• Follow up on property-specific tasks, asset requirements, and launch readiness.

Budget Tracking & Administrative Support

• Track spending against the Wink HQ commercial budget and maintain accurate records.
• Coordinate with Finance and ICC on approvals, purchase orders, and budget reforecasts.
• Schedule meetings, manage calendars, prepare meeting notes, and follow up on action items.
• Prepare reports and project status summaries for leadership reviews.

• Support marketing projects and campaigns across multiple hotels.
• Work closely with Head Office, property teams, and creative partners.
• Build experience in marketing operations, project coordination, and budget administration.
• Join a collaborative environment that values ownership, initiative, and individual personality.
• Salary and benefits will be discussed during the interview.

• At least two years of experience in marketing operations, project coordination, or campaign administration.
• Experience coordinating vendors and tracking project deliverables.
• Strong proficiency in project management tools such as Notion, Asana, Mond******, or similar platforms.
• Experience with budget tracking and vendor invoice reconciliation.
• Fluent Vietnamese and professional English, with clear written and verbal communication.
• Highly organized, detail-oriented, and comfortable managing multiple deadlines.
• Proactive in identifying potential delays and following through on solutions.
• Adaptable to changing priorities and confident coordinating with different stakeholders.
• Experience in hospitality, lifestyle, or property brands is preferred.