Administrative Assistant

- Create spreadsheets, prepare expense and other reports, enter data and create reports. Order and maintain inventory of various office supplies.

- Create or edit contract, addendum and liquidation as required by manager.

- Maintain records of all vendors including, but not limited to, the cleaning service, repair services; monitor invoices and submit for payment.

- Schedules and coordinates logistics, materials for meetings.

- Manages calendar schedules for manager and section.

- Makes travel arrangements, process expense reports and travel claims.

- Maintain updated corporate and departmental policies and procedures.

- Serves as an information resource/communication channel for policies and procedures.

- Assist with operation task for Resort Operations and other one-off requests such as IT assistance, etc.

- Assist for other required tasks and projects.

- Acts as a member of the Admin team. This includes providing coverage for executive assistant or other administrative assistant as required.

- Assumes ownership of department initiatives, understand goals and demands on the team, anticipates needs and initiates action, manages multiple priorities and re-prioritizes where necessary.

• Insurance

• Training & Development

• Accommodation – HOIANA Village

• Annual Leave

• Health checkup

• Employee Shuttle Service

• Uniform

- Experience managing multiple complex organizational support needs e.g.: calendaring, travel needs along with the ability to prioritize and deliver to expectations in a fast-changing environment

- Experience using Microsoft Office, Outlook calendar management including coordinating complex meetings that require senior management attendance

- Experience booking complex domestic/international travel and coordinating visas and extra travel needs.

- Strong communication skills, both verbal and written with attention to details.

- Fluent in English (writing, listening and speaking)

- Must be a highly self-motivated to independently set and meet deadlines.

- College or bachelor’s degree