Procurement Officer

SCOPE OF WORK

Responsible for preparing and issuing Quotation Summary Sheets (QSS), investigating and analyzing procurement source qualifications, preparing comprehensive assessments of offers, and negotiating material to target costs. Develop and manage the Procurement capacity of enhancing supplier performance, delivering cost savings, managing supplier relationships, and strengthening compliance with a rigorous sourcing process.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Duties may include but not limited to:

• Executing Sourcing request from all the different business units across the company, especially for Hotel Operation Business Units such as F&B, FO, HK, EVS, Wellness, Spa & Recreation, Sales & Marketing…
• Clarify the specification/scope of work with concerned from Departments, have knowledge about the functional Hotels Operation
• Collaborate with Business Unit teams, operations, supply chain, quality, and other departments to ensure that vendors meet high-performance standards.
• Search for potential suppliers, runs competitive bidding process for designated spend areas in line for a given category or area of spend and choose suppliers based on quality, service, and cost.
• Ensure that products/services are acquired at the best possible prices.
• Maintaining accurate purchase and pricing records in the Procurement system.
• Keep track of quality and delivery performance of suppliers to aid future supplier selection.
• Issue PO/Contract and expediting the delivery timely.
• Follow up the procedure to pay progress for vendor in due date.
• Control lead time of all items/services and shorten lead time as much as possible.
• Monitor the quality of purchased items/services and follow up with end user to ensure end user’s quality expectations are satisfied.
• Maintain long-term partnership with key suppliers to ensure adequate supply of high-quality products for the organization.
• Manage on receiving and responding to customers’ complaints/ queries. Liaise with related department for good solutions to ensure customer satisfaction.
• Ensures that all relevant contractual documentation is handled in accordance with the Contract Management Process.
• Supporting with preparing cost analyses, and monthly saving cost reports.
• Further related tasks assigned by Line Manager/the Company management if any.
• Yearly analyses on category strategic to optimize procurement procedure with the effective budget.
• Other related duties and responsibilities as assigned by the Head of Division, or Company Management efficiently, reasonably.

• Professional and multicultural working environment
• Good and competitive HR benefits (Additional insurance, staff housing, daily shuttle bus Danang - Hoiana, duty meal, ...)
• Big-scale project in central Vietnam
• Career Development Opportunity

• At least 3 years’ experience in a procurement role
• Good analytical and strategic thinking skills
• Strong presentation and public speaking skills.
• Excellent negotiation skill.
• Proficient in Microsoft Office suite.
• Experience using supply chain management software and tools, including SAP.
• Good time management and organization skills.
• Excellent attention to details.
• Ability to work under pressure to meet tight deadlines.
• Ability to communicate fluently in English and Vietnamese, both verbally and written.
• Bachelor’s degree preferably in the field of Supply Chain/Hospitality.
• Previous experience within the hotel industry and relevant with mentioned responsibilities of this vacancy